Moving your office or data center is a lot more complex and challenging than moving your residence. Simply because mission critical information reaches risk during each point of the move, which opens the door to data breaches inside your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you work with a professional office moving company that is compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, there are still steps you must take to protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the complete move is crucial throughout your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with any office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture you do not use to the new location. Go through 搬運 and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that can be destroyed or donated. Your office moving company may have a disposal service that can remove and dispose of the things for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A specialist office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These procedures include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only 1 person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your very best option is to use an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the brand new location, and you can lessen your risk for data breaches in the process.
Hire the proper Office Mover
There’s a big difference between utilizing an experienced office moving company and a regular mover that doesn’t specialize in commercial relocation. You need to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover will make the relocation process as seamless as you possibly can, which means your company will be back ready to go quickly after the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you set up at the new location
? Employees who have undergone extensive background checks and are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you almost certainly already understand the complexity of the process and the importance of putting your sensitive data in the hands of a mover it is possible to trust. You only desire to utilize a reputable office moving company that uses guidelines and cutting-edge equipment.